Same Day Mail Delivery Service

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How Does Same Day Mail Delivery Help In Urgent Business Communication?

One thing that companies can’t buy despite their large size or immense capital is time. It is not surprising that time is also the primary reason businesses are reluctant to use direct mail communications. Unless you plan your direct mail communications ahead of time, you are likely to miss deadlines.

Hence, it is not hard to see why same-day delivery services are a game-changer for companies that use direct mail for business to business communication. However, effectively using a same-day postal delivery service for business communication is not as easy.

Using same-day postal delivery for all your communication and marketing needs will eat up a lot of your money. Even using it for urgent or time-sensitive communication needs proper planning unless you want to waste company revenue. Below, we discuss same-day delivery and how you can efficiently use it for your business.

What is Same Day Delivery?

Same-day mail delivery is a unique postal service that lets you send urgent or time-sensitive items within a single-day delivery time. Every major postal service provider, including the Royal Mail, offers same-day postal delivery services to its customers.

Business organisations, including healthcare and insurance providers, banks, financial companies, and more often require same day mail delivery. You can use it to send important documents such as billing statements, collection letters, etc.

Why Choose Royal Mail Same Day Mail Delivery For Your Business?

More often than not, companies or business organisations prefer Royal Mail’s same-day delivery letter for their communications. Several factors make Royal Mail the clear choice for your business’s same-day postal delivery.

To begin with, Royal Mail has an extensive network of post offices all across the UK, which is unmatched by any other postal service provider. But that’s just the tip of the iceberg. Another compelling reason business organisations choose Royal Mail for business communication is their affordable services.

Specialised Services For Businesses

Royal Mail extends specialised same-day delivery service for sending you business communications. Furthermore, you get access to the Royal Mail Sameday postal service, its fastest and most flexible direct mail delivery service.

It is arguably the best way to send urgent goods to your customers that offer guaranteed same-day delivery. And if that’s not enough, Royal Mail offers three different service options for sending you critical documents or goods. The Same Day service options provided by Royal Mail are

• Same day On Demand: As the name suggests, On-Demand same-day delivery service lets you send urgent mailers 7 days a week. In other words, as long as you have the requirement, Royal Mail will meet it for you
• Same day Scheduled: The Scheduled Same Day deliveries are regular deliveries with daily or weekly collections and deliveries
• Same day Multi-Drop: The Multi-Drop Same Day delivery service from Royal Mail involves collection from multiple locations

Same Day Delivery Services From Royal Mail

Above, we listed the three same-day delivery services offered by USPS. Now, let us take a deeper look at these three delivery services from Royal Mail and see how they can be helpful for your business communication.

Same Day On-Demand

Same Day On Demand service from Royal Mail is the postal service businesses turn to whenever they have a last-minute mail requirement. So, the next time you forget to send out a vital mailer like a collection letter, you can save the day with On Demand same-day delivery.

The best part is that the service is available 7 days a week and throughout the year, day or night. So this type of same-day delivery service is the ultimate backup postal service that can save your business from a tight spot.

Furthermore, this service comes with a £2,5008 compensation already included in it that covers for loss or damage of your mailpiece. That’s not all you get with the On-Demand same-day delivery service from Royal Mail. The additional features of this service include the following.

• Full tracking and record of your direct mail
• Real-time email confirmation on delivery
• Additional compensation that covers up to £10,000
• Immediate online quotations for business mailers

Same Day Scheduled

Same Day Scheduled is the best postal service you can get when it comes to business communication. It is the perfect mail service for businesses that send regular and time-sensitive mailers to their customers.

Generally, the direct mail communication of a company is well-planned. Hence, Scheduled delivery is the obvious choice for business organisations. For example, financial service providers can send important mailers like collection letters using Royal Mail’s Scheduled mail service.

Here are some of the other benefits you can get from using the Scheduled same-day delivery service from Royal Mail.

• It provides greater convenience
• Royal Mail can collect the returns on the same visit
• Real-time satellite tracking of the mailers
• Real-time email confirmation on delivery
• Inclusive competition for damage/loss of £2,500* with optional additional coverage

Same Day Multi-Drop

The Multi-Drop service from Royal Mail is unlike any other same-day delivery service offered by the Royal Mail. It involves collecting and delivering mailers from multiple locations.

Multi-Drop same-day delivery saves you a lot of time and money for your business by collecting and delivering multiple items on a single journey.

Such a mailing service can especially be helpful when your business is sending out bulk mail. It will help you minimise expenses and streamline your direct mail delivery.

Here are some of the other benefits you can get from using the Multi-Drop same-day delivery service from Royal Mail.

• It provides greater convenience
• Real-time satellite tracking of the mailers
• Real-time email confirmation on delivery
• Inclusive competition for damage/loss of £2,500* with optional additional coverage

How Direct Mail Automation Help You Get The Best Out Of Same Day Delivery Service

As far as direct mail services go, same-day delivery is as fast as possible. But merely using same-day delivery services does not guarantee your mailer will reach its destinations on time. There are several ways your direct mail process can go wrong.

For example, printing the wrong address or even mixing up the portal code could mean delayed or returned delivery. The only way to foolproof your direct mail process is to use a fully automated direct mail solution like PostGrid.

PostGrid’s advanced direct mail solution prints and delivers personalised business mailers without any manual process. As a result, you can ensure that your mailers are up to the standards specified by Royal Mail. It even standardised the address on your mailers so the sorting equipment can quickly process the mailers.

Conclusion

Business organisations often run into trouble with their direct mail communications because of their long delivery times. Using same day delivery services enables companies to deliver their urgent and time-sensitive mailpieces successfully.

Royal Mail is often the most preferred choice for same-day postal deliveries because of the variety of services it offers. Furthermore, Royal Mail offers one of the best postage rates and flexible delivery services for urgent business communications.

However, you need automation to optimise your direct mail communication and ensure no delays in same-day delivery services. PostGrid helps you streamline your direct mail communication by automatically printing personalised letters.

Furthermore, PostGrid standardised the address and ensured quick sorting and processing of your mailers by the Royal Mail. Hence, every business organisation must consider using a fully automated direct mail system like PostGrid for their postal communications.

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The post Same Day Mail Delivery Service appeared first on PostGrid UK.

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Address Checker: Verify Postal Addresses

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Verify Your Postal Addresses Effectively With Royal Mail Address Checker

Nearly 200,000 people move to the UK every year. Furthermore, 234,000 people left the UK to reside elsewhere in 2020. It proves that it is common for citizens to move and change their addresses often.

But, what does that tell you? Well, it indicates that you need to update your database more often than you think. With hundreds of thousands of people shifting from one place to another, you would have a pile of outdated mailing addresses that can cause more harm than good.

Not using an address checker before sending mail to your customers or clients can result in numerous mail returns. You may also face other issues, like lost items, misplacements, delays, etc.

Hence, it is crucial to have a robust postal address checker that allows you to send your marketing and transactional items smoothly.

In this blog, let’s discuss the meaning of an address checker tool and its functions!

What Is The Royal Mail Address Checker?

Like most postal organisations around the globe, Royal Mail also has its own address database that has all the updated delivery addresses. Whenever individuals and companies post address change requests, it records all the details in the Postal Address File (PAF).

So, PAF is an authoritative database against which you can cross-confirm the accuracy of your addresses. Royal Mail’s address checker tool lets you determine if your mailing addresses are correct and valid using this file. If not, it also helps you get your hands on the verified version of these addresses to enable you to continue mailing.

Royal Mail also offers Multiple Residence (MR) and Not-Yet-Built (NYB) files that allow you to improve your data quality even further. Using these datafiles, the postal address checker gives you information about the condos and apartments having multiple addresses—to solve confusion regarding similar properties. Plus, it also reveals details about all the under-construction projects in the UK.

How Does the Royal Mail Postal Address Checker Work?

The address checker performs a series of tasks to give you the final result—a list of valid, deliverable addresses. It completes all these steps simultaneously because they are interdependent. Let’s discuss these steps below to give you a better understanding of its working:

Address Autocomplete

Autocomplete refers to auto-filling an address as soon as the user starts typing. The tool identifies the address within just a few keystrokes and shows a list of suggestions to the user, making it speedy and efficient.

But, it can do so only when you integrate an address checker API like PostGrid into your CRM or website. If you use this tool for bulk address verification, it helps you add all the missing details.

Parsing

An automated address checker Royal Mail tool like PostGrid first disassembles your delivery addresses. It is a method of breaking down an address into several components, like the street name, city, state, country, postcode, etc. 

The reason for parsing is to identify the validity of every component and modify the same if it’s incorrect. For instance, if your address has a missing city name, the address checker can spot it in no time during this stage.

Standardisation

Next, the tool reformats the addresses according to Royal Mail’s rules and guidelines. Having a poorly-formatted address is as bad as an incorrect one. The postal equipment can read your delivery addresses only when you follow the prescribed format accurately. 

Here’s an example of the Royal Mail address format:

Tom Pollard

5 Picton ST

Montpelier

BRISTOL

BS6 5QA

Validation

It is the last and most crucial step of the process. The address checker takes the standardised addresses and matches them with the PAF. If it finds a match, the address is marked valid. Otherwise, it modifies the incorrect addresses to make them deliverable.

Of course, you may not be able to find a matching address for every entry on your list because some of them are imaginary or non-existent. But, the address checker ensures that you get a validated list of addresses that you can confidently use for mailing items.

Why Should You Use an Address Checker

If you still don’t think you need a postal address checker, this section is for you. Below, we have compiled a list of why you should use it:

Reduce Mail Returns

As said earlier, mail returns, lost pieces, etc., can pose several problems for your company. Along with creating waste, it also demands you to spend extra on reshipping. Hence, you must use an address checker tool to put an end to these issues and ship accurately. 

Save Time and Effort

If you decide to double-check your mailing addresses manually, it can take days and weeks of your time. Also, it requires a lot of effort at your end, from calling up customers to asking them for their correct addresses to maintaining excel files. 

These daunting jobs can hinder your staff’s productivity, making a postal address checker a must for your business. 

Better Customer Relationships

Using an online address checker like PostGrid, you can establish deep company-customer relationships. It helps you process orders on time and respond to their queries promptly. 

Also, you can use the address checker to verify your mailing lists and conduct effective mailing campaigns helpful in customer retention. 

Increase ROI

Talking of direct mail campaigns, the address checker Royal Mail allows you to conduct effective mailing with positive performance. It helps you send your marketing collateral, like postcards, letters, etc., to relevant prospects likely to respond to your offers. 

Without a proper address verification system at work, you would be too busy handling puzzling logistics to plan and execute a result-driving campaign. 

How Can PostGrid’s Address Checker Help You Access a Cleansed and Updated Database?

PostGrid’s address validation API enables companies to verify any number of addresses conveniently. Also, it uses Royal Mail’s authoritative database to assure timely and precise deliveries. Here are some more features of our address checker tool:

International Address Validation

Our international address verification capabilities allow you to cross-check mailing addresses of over 245 countries. Hence, you can maintain a database of your national and international prospects effortlessly.

Also, it opens doors to new opportunities as you can mail your promotional items to your overseas customers without worrying about returns.

Multiple Usage Options

You can use our address verification API or software to validate your mailing lists frequently. They both give the same results and verify your addresses using the same procedure. But, the address checker API helps you integrate into your CRM and start checking addresses directly from your own system. On the contrary, the software requires you to upload mailing lists that you need to verify. 

If you want to verify addresses at the point-of-entry, it is best to go with the address checker API. However, our software is ideal for bulk address verification, wherein you need to cleanse and update your already existing records.

Geocoding

Using a person’s IP address to capture their accurate location is the best way of verifying addresses. Hence, PostGrid’s postal address checker employs geocoding to help you validate users’ addresses on the spot and prevent incorrect data from entering your system. 

Fuzzy Matching

Fuzzy matching is one of the best characteristics of an address checker. It allows you to solve problems, like:

• Incorrect capitalisation.
• Missing or extra spaces. 
• Misspellings. 
• Typing errors. 
• Swapper words and letters. 
• Missing postcodes, etc. 

To Conclude

It is very advantageous to use the Royal Mail address checker as it aids your daily operations and marketing plans. Having a high-quality and error-free database means you can make better decisions and increase profits.

PostGrid’s address checker helps you verify mailing lists at affordable rates. We have many flexible pricing plans to meet your needs and budget. Also, our customer support team is available for you 24 x 7 if you have any questions or need assistance with our API integration.

Request a demo now to learn how PostGrid’s address checker and help you fight against outdated and invalid addresses!

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The post Address Checker: Verify Postal Addresses appeared first on PostGrid UK.

source https://www.postgrid.co.uk/address-checker/

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